Import Checklist

Use this checklist before placing an import order, especially your first with a new supplier.

Before ordering

• Confirmed the product doesn't require an import license or face quota restrictions
• Vetted the supplier (references, samples, or a factory inspection for larger orders)
• Agreed a minimum order quantity that matches your actual need

Terms

• Agreed a price alongside a named Incoterm
• Agreed a payment method matched to your trust level with this supplier
• Found the correct HS code for your product

Cost planning

• Estimated total landed cost — goods price, freight, insurance, duty and VAT
• Confirmed whether a free trade agreement reduces your duty rate, and what documentation that requires

Shipping

• Confirmed who arranges freight and insurance under your Incoterm
• Chosen air or sea freight based on timeline and cargo value density
• Received the bill of lading or airway bill in advance of arrival

Customs clearance

• Confirmed commercial invoice, packing list and bill of lading all state consistent quantities and values
• Engaged a customs broker if needed
• Confirmed duty and VAT payment method before the shipment arrives

On arrival

• Checked goods received against the packing list and original order
• Filed a claim with your insurer immediately if there's damage or shortage
• Saved every document for your records

Related reading

• A Beginner's Guide to Importing
• How Do I Calculate Import Duty?
• Landed Cost Calculator